|POLICY SOURCE: Data Integrity - Data Integrity Manual||POLICY NO: 1392|
|TITLE: First Names||SUBMITTED BY: None Assigned|
|DATE: Apr 1, 2009||APPROVED BY: None Assigned|
All information is to be entered using title-case format (uppercase/lowercase letters). Never use all uppercase or all lowercase letters. Enter the legal spelling and format of the last name, using standard capitalization rules. If no first name exists, leave the field blank.
Because of so many legal variations in first names, be sure to use proper search techniques prior to adding or changing a name in Banner.
When in doubt, do NOT use any symbols.
Permitted use in First Names:
Hyphens may be used to separate double first names such as Jean-Marie.
However, if there are two first names unhyphenated (e.g., John Paul, John would be input as the first name; Paul would be input as the Middle Name).
Apostrophes may be used.
Spaces are permitted if the legal spelling and format of the name includes spaces. (i.e., Mary Ann, Bobby Joe). If in doubt if a space legally exists, include a space.
Not permitted use in First Names:
Do NOT use titles, prefixes, and suffixes in this field. Enter prefixes and suffixes on the General Person Form (XXXPERS).
Examples: Dr., Mr., Mrs., III., Jr., etc., should never be entered in the name field.
The period is not used, not even in an abbreviation in a person's name (i.e., R John Smith, John R Smith).
Commas and the pound sign (#) are never used.
Employee Single Character First Names:
These should be entered without a period. In those cases where a single character is designated as first name and followed by a middle name, place the single character in the first name field and the middle name in the middle name field.
Student Single Character First Names:
These should be entered without a period. In those cases where a single character is designated as the first name and followed by a middle name, place the single character and the middle name in the first name field. Otherwise merged documents will print as: Dear R, instead of Dear R John or Dear R J.
Preferred First Name:
Do not use this field.