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Data Integrity

Data Integrity Manual

Middle names
Effective Date Apr 1, 2009


POLICY SOURCE: Data Integrity - Data Integrity Manual POLICY NO: 1393
SUPERCEDES: 0
TITLE: Middle names SUBMITTED BY: None Assigned
DATE: Apr 1, 2009 APPROVED BY: None Assigned

Middle Names

All information is to be entered using title case format (uppercase/lowercase letters). Never use all uppercase or all lowercase letters. Enter the legal middle name or middle initial, using standard capitalization rules. If no middle name exists leave field blank.
Because of so many legal variations in middle names, be sure to use proper search techniques prior to adding or changing a name in Banner.
When in doubt, do NOT use any symbols.

Permitted use in Middle Names:

Hyphens may be used to separate double middle names such as Jean-Marie.
Apostrophes may be used.
Spaces are permitted if the legal spelling and format of the name includes spaces. (i.e., Mary Ann, Bobby Joe). If in doubt if a space legally exists, include a space.

Not permitted use in Middle Names:

Do NOT use titles, prefixes, and suffixes in this field. Enter prefixes and suffixes on the General Person Form (XXXPERS).
Examples: Dr., Mr., Mrs., III., Jr., etc., should never be entered in the name field.
The period is not used, not even in an abbreviation in a person's name (i.e., R John Smith, John R Smith).
Commas and the pound sign (#) are never used.