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Data Integrity

Data Integrity Manual

Canadian and International
Effective Date Apr 1, 2009


POLICY SOURCE: Data Integrity - Data Integrity Manual POLICY NO: 1406
SUPERCEDES: 0
TITLE: Canadian and International SUBMITTED BY: None Assigned
DATE: Apr 1, 2009 APPROVED BY: None Assigned

Canadian and International

Canadian Addresses International Addresses
  • City is entered into the City Field.
  • Province is entered into the State/Prov Field.  Select the appropriate Province abbreviation from the validation table.
  • Country is entered into the Nation Field. Select the appropriate Nation code from the validation table. (Code for Canada is 100)
  • Postal codes MUST be entered for all Canadian addresses in the Zip/PC Field
  • All characters in the postal code must be in uppercase lettering.
  • Include the appropriate space in the postal code and do not use hyphens
  • Example:  R2L 1N4
  • City is entered into the City Field.
  • State/Prov Field must be blank.
  • Country is entered into the Nation Field. Select the appropriate Nation code from the validation table.
  • DO NOT enter the international PIN
    number in the Zip/PC Field.
  • Enter the international PIN number in street line 3
  • DO NOT use hyphens

Punctuation is never used except:

1. Slashes (/) may be used to designate a fraction in a street address (see example below).
2. The Ampersand (&) can be used.
3. Do not spell out the word "and."
4. "In Care Of" should be entered as (C/O) in uppercase letters.
5. Do not use the percent sign (%).

Street Address with PO Box
BANNER address format allows three lines of street address information. If both the physical street address and PO Box number are given as one mailing address, enter both.

Note: Some international addresses require both a Box number and physical street address to be mailable.
Important: International Students residing in the U.S. must have a current physical address for legal reasons. Vendors must
also have a physical address. In both cases, a PO Box address is optional only as a second address.