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Human Resources Policies

Training and Development

Tuition Remission Policy for Florida Tech Online Classes


Effective Date Apr 1, 2017

Applicable Employee Classes:

01, 02, 04, 06, 07, 10, 16, and 62

Revised Date:

April 2017

Approved by:

Dr. T. Dwayne McCay, President

11.4 Tuition Remission Policy for Florida Tech Online Classes

Policy

The Tuition Benefits policy is intended to provide employees and their eligible dependents with the opportunity to enroll in undergraduate or graduate course work for credit under the existing partnership with Bisk at reduced cost. This policy is considered an amendment to the current Florida Tech Tuition Benefits policy. All of the conditions, guidelines and restriction of the full policy which are included here apply to the Bisk programs and this amendment.

For the purpose of this policy the programs are defined as any academic program that is conducted in partnership with Bisk at the undergraduate or graduate level. A current list of programs may be found on www.floridatechonline.com.

Each term the number of students in these programs using this benefit is limited to forty-two (42) students taking undergraduate courses and twenty (20) students taking graduate courses. Participation is on a first-come, first-serve basis. This limit includes Florida Tech employees, spouses, and dependent children. The office of Online Learning will grant priority to existing students completing a degree. All limits on these programs including program admission and awarding of tuition benefits are solely the decision of the Office of the Provost.

Course materials including books for these programs are prepackaged and may be purchased through Bisk. They are not available at the campus bookstore. Florida Tech participants using the tuition benefit will be given up to a fifty-percent (50%) discount on the required materials and books by Bisk when purchased. This will be administered through the single point of contact (see below).

Procedure

All students must submit tuition remission forms to the Office of Human Resources. Human Resources and Online Learning track the number of employee and dependent enrollments for compliance to policy.

 

  1. New students should express interest to OL-HELP@fit.edu in order to receive contact information for their Bisk enrollment representative.
  2. New and returning students should then contact their Bisk representative and follow the application process for full admission. This should include registering for a course and completing a FAFSA at www.fasa.ed.gov if financial aid is to be requested. Please note that admission and registration with Bisk Alliance does not guarantee approval of tuition remission benefits. Criteria for admission and acceptance of transfer credits are subject to university policy. The application fee is waived for Florida Tech participants, however, students are required to obtain their own official transcripts from all schools attended to provide them to Bisk during the application process.
  3. The tuition remission policy covers one course per 8-week term. Dependent and spousal tuition remission may be used for these programs at 100% remission. However, they are limited to one course per 8-week term. Please note employees that wish to take more than one course per term must have approval at the Vice President level even if they intend to pay for the additional courses personally based on the university-wide tuition remission restrictions.
  4. Anyone planning to be a full-time student is required to complete the Florida Data Form available at www.fit.edu/financialaid. Full-time students who do not complete the Florida Data Form may be subject to a reduction of their tuition remission benefits. We highly encourage, but do not require all tuition remission students to apply for all federal grants by completing a FAFSA at www.fafsa.ed.gov.  A full-time student is defined as two (2) courses per condensed term.
  5. Complete the required Human Resources forms at www.fit.edu/hr. Obtain a manager’s signature as required by the forms and submit those forms to the Office of Human Resources or hr@fit.edu.
  6. All forms will be stamped with the date of receipt as space is limited and granted on a first-come, first-serve basis for new students. Returning students are given priority for space over new students until the end of the 4th week of registration, after which new students will be certified for courses.
  7. Returning students must submit new forms and request approval for every eight week term. They may use PAWS to register for their courses or contact their Bisk re-enrollment representative. Registration does not guarantee approval of tuition remission benefits.
  8. All components of the registration and tuition remission process including PAWS registration, Bisk registration (AOE) and tuition remission forms must be completed before open registration for classes close. This deadline is 12 days before the start of courses. Tuition remission candidates are not eligible to use the late fee process. Failure to complete the required components will prevent the student from attending courses. Rare exceptions to this will only be considered on a case by case basis.
  9. For questions about the process, please email OL-HELP@fit.edu.
  10. All eligible individuals using the Florida Tech tuition benefit that are expected to apply for the Florida Resident Access Grant (FRAG) and are encouraged to apply for financial aid through the Florida Tech Financial Aid Office prior to applying for benefits under this policy.
  11. Employees must be in “Active” status when applying for benefits under this program. Employees on unpaid Leave of Absence are not eligible to apply for tuition remission benefits. For purposes of this policy, a nine-month faculty member without a summer appointment will be considered “Active” for the summer semester as long as he/she will return to “Active” status for the fall semester.
  12. Should an employee separate from the university, a pro-rated amount of this benefit becomes due to Florida Tech. This does not apply to a spouse and/or dependent child enrolled under this policy.  However, should an employee voluntarily separate from Florida Tech’s ROTC unit due to government reassignment or separation, he/she may complete the academic semester in which he/she is enrolled under the terms of this policy as long as classes have started at the time of the separation.  This provision also applies to the current spouse and/or dependent child(ren) enrolled under this policy. If the separation is involuntary, a pro-rated amount of tuition becomes due to Florida Tech.
  13. Employees using a tuition benefit under this policy must be matriculated in a degree-granting program at Florida Tech, inclusive of courses offered through Bisk, Certificate Programs, Continuing Education and at all Florida Tech locations, including those abroad. An exception from the degree-granting criteria is available in those cases where the employee is approved for professional development purposes.
  14. Dependents must be enrolled in a degree granting program and making satisfactory progress toward the degree (“transient “students matriculated at other institutions will be considered as satisfying this condition).
  15. Only regular credit courses are covered under this policy. Workshops, seminars, and flight fees are excluded. Regular credit courses taken for “audit” are only covered for employees if the course has been approved for professional development purposes. 
  16. The tuition portion of directed study is covered by this policy, but the per credit directed study fee is not covered by this policy and must be paid by the student.
  17. The applicant for tuition benefits must meet all the requirements of Florida Tech with respect to entrance examinations, admission and academic standing. All fees and expenses not covered by this policy must be paid by the due date shown in the catalog. This policy provides remission for tuition only; no other fees or expenses are covered.
  18. In the event of the death or total disability of an employee, tuition benefits are extended to all dependent children of the employee. The spouse of a current employee is granted up to five (5) years of consecutive tuition remission from the date of death. That benefit is terminated when the spouse graduates from Florida Tech. In the case that the spouse remarries, the benefit will be cancelled for all children not currently enrolled at Florida Tech at the time of the marriage and immediately for the spouse.
  19. Undergraduate tuition benefits will be extended to dependent children of an employee retiring after twenty-five (25) or more years of service with Florida Tech and attainment of age of sixty-two (62), providing that the child was a dependent both at the time of retirement and either at the time of retiree’s death if death preceded matriculation.
  20. An employee may take a maximum of six (6) credit hours per semester under this policy. With documentation and approval of the appropriate department head and vice president, an employee may take more than six credit hours in a semester. If such a request is approved, the employee will be responsible for all costs above the six credit hours remitted by policy. If there is a cost difference between the credit hours taken, the tuition benefit policy will be applied to the credits with the lowest cost. The employee will be responsible for payment of all remaining credits, at the appropriate rate. Should an employee elect to pay 100% of all credits taken, these limitations will not apply.
  21. Dependents are limited to a total of 150 semester hours in tuition benefits or sufficient credits to earn one degree, whichever, is less. Dependents may earn only one degree from Florida Tech through this tuition benefits program; however, dependents earning an associate’s degree remain eligible for a sufficient number of credits as may be needed to earn a bachelor’s degree.
  22. The university reserves the right to audit use of this program and, where appropriate, pursue collection for improper use.
  23. The benefits under this program do not accrue.
  24. For Graduate Students, the value of this benefit will be taxed and taxes withheld, as necessary, based upon applicable state and federal regulations.
  25. Since the combination of financial aid and tuition remission is intended to total 100% of tuition charges, remission will be reduced by the amount of any other award received through the Florida Tech Office of Financial Aid.  The sum of all awards, to include tuition remission, shall not exceed 100% of tuition costs.  Awards paid directly to the employee are not subject to this provision.